Frequently Asked Questions

Yes. Upload a CSV file via the Add menu. Dates must be in ISO format (yyyy-mm-dd), and you can download a template from the same menu.

Use the AI milestone generator to map out your project automatically. The more detail you provide, the better the output.

Existing milestones are overwritten when AI populates the timeline, so export or save anything you want to keep before regenerating.

Yes. Click a milestone title to open the editor, or use the Milestones menu to see the full list with edit controls for each item.

Your project timelines, teams, portfolio data, and export history save to the cloud automatically so you can access your work from any device.

You get 7 days, 5 AI generations, standard PNG exports with Project Paced branding, and a single project timeline. Transparent, high-resolution PNG exports are Pro-only.

You'll see an upgrade prompt. You can upgrade, delete your account, or log out.

If you don't upgrade, you have 14 days to log back in. After 14 days, we automatically delete the account and associated project data.

The features are the same. Annual billing saves two months compared with paying monthly.

Go to My Profile, choose monthly or annual billing, and check out via Stripe. Once payment completes, your account shows a Pro badge.

Yes. Cancel anytime via your billing portal. You keep Pro access until the end of the current paid period.

Refunds are handled under the refund policy. If you believe you qualify, contact support with your account email and a short description of the issue.

Go to My Profile and choose Delete Account. If you have an active subscription, cancel it first through the billing portal; account deletion unlocks after the billing period ends.

• Trial: 5 total AI generations.
• Pro: 50 AI generations per month.
• Enterprise: Pro generation limits, with Enterprise features enabled through the team license.

Monthly limits reset on the 1st of each month for Pro users.

• Trial: 7 days, 5 AI generations, standard PNG exports, and one project timeline.
• Pro: 50 AI generations per month, transparent high-resolution PNG exports, multiple projects, cloud storage, and MCP server access for AI assistants.

• PNG: Raster image exports for presentations and documents. Trial exports include Project Paced branding; Pro exports can be transparent and unbranded.
• CSV: Raw milestone or resource data for spreadsheets and reporting workflows.
• Enterprise PDF/status reports: Professional reports for stakeholder updates, with branding available when a logo has been uploaded.

Exports match the current theme where relevant, so switch between light and dark mode before exporting if you need a specific look.

The Project Paced MCP server lets compatible AI assistants such as Claude, ChatGPT, Cursor, and Windsurf connect to your Project Paced account so they can create timelines, read projects, and update milestones on your behalf.

Pro users can use timeline and project tools. Enterprise users also get resource, capacity, portfolio, and status-report tools.

• Trial: 5MB.
• Pro: 10MB.
• Enterprise: 50MB.

Storage is used for project timelines, team data, portfolio data, exports, and CSV uploads.

For timeline visuals, export the file and share it however you like. Enterprise status reports can also be shared by branded email directly from Project Paced.

• Command Centre: A team and portfolio workspace for roster management, allocation planning, project health, portfolio capacity, and weekly reporting.
• Portfolio Overview: A utilisation heatmap and matrix views for spotting over-allocation, stretched teams, and available capacity across projects.
• AI-assisted status reports: Sponsor-ready weekly reports grounded in live project data and historic weekly baselines.
• Branded exports: Upload a company logo and banner so PDF/status report exports carry your organisation branding.
• MCP portfolio tools: Allow compatible AI assistants to query resources, project allocations, capacity, weekly updates, and snapshot history.
• Volume licensing: Minimum 5 seats with volume discounts.

The Command Centre is the Enterprise workspace for understanding who is working on what, where capacity is tight, and which projects need attention.

• Team roster and department tracking.
• Time-based allocation planning by person and project.
• Project health metrics, notes, and exportable summaries.
• Portfolio capacity views for cross-project resource pressure.
• AI-assisted weekly status reports for stakeholder updates.

Create team member profiles with departments and maximum capacity, then assign people to projects with time-based allocation periods such as 40% from March to June.

Project Paced calculates peak concurrent allocation, warns when people are over capacity, and shows how each person is allocated across the portfolio.

• Resource coverage: FTE calculation, team size, department mix, and allocation coverage.
• Timeline health: Duration, milestone count, upcoming milestones, and progress signals.
• Team distribution: Concentration scoring, key person risk detection, and available capacity across the assigned team.

Portfolio Overview now leads with a utilisation heatmap so Enterprise teams can see capacity pressure across projects and time periods at a glance.

• Spot over-allocated, stretched, and free capacity.
• Filter and group by department in fullscreen views.
• Compare resource load across multiple projects.
• Export portfolio heatmap images and multi-page portfolio reports.

Status reports generate PMO-style weekly updates for the active project. They compare current live data with historic weekly snapshots, then turn the evidence into a concise sponsor-ready narrative.

• RAG status, trend, and current phase.
• What changed since the baseline.
• At-risk items such as overdue work, stalled milestones, key person risk, and capacity pressure.
• Decisions needed, grounded in the detected risks and project notes.
• Manual edits, PDF download, copy for chat, and branded email sharing.

Yes. Enterprise users can upload a company logo and banner from their profile. These assets are used in branded PDF/status report exports where supported.

Enterprise includes Pro exports plus Command Centre exports for CSV data, PNG dashboard/heatmap images, portfolio PDF reports, and AI-assisted status-report PDFs.

Yes. Contact sales@projectpaced.com for bulk pricing. Enterprise licensing starts at 5 seats with volume discounts.

Enterprise pricing depends on team size and contract length. Email sales@projectpaced.com with your requirements for a custom quote.

Enterprise users can view portfolio-wide resource allocations across team projects. Real-time multi-editor collaboration on the same timeline is planned for a future release.

Email support@projectpaced.com for Enterprise seat changes. Removed seats are not refunded mid-contract.

Project Paced supports all major modern browsers, including Chrome, Firefox, Safari, and Edge.

Yes. Project Paced uses Firebase Authentication, Firestore security rules, App Check, and Google Cloud infrastructure. See the Privacy Policy, Security page, and DPA for full details.

The standard app uses Google Cloud in the United States. Enterprise customers requiring EU data residency can be provisioned on the EU instance.

Not yet, but the web app works on mobile. Tablets and desktop screens are best for wide timeline and portfolio views.

No. You need an internet connection for cloud sync, authentication, AI generation, exports, and Enterprise data.

Check the generation counter above the AI prompt to see whether you have hit your limit. Trial users get 5 total generations; Pro users get 50 per month.

Make sure you verified your email. Check spam folders for noreply@projectpaced.com and mark it as not spam if needed.

Your data saves to the cloud automatically. If changes are not appearing, check your internet connection and refresh the page.

Make sure the timeline, dashboard, or report view is visible and fully loaded before exporting. Exports are saved to your browser downloads folder and may also appear in Cloud History where supported.

Welcome emails send after email verification. Check spam for messages from the projectpaced.com domain.

• Account: Email address and optional profile details.
• Project data: Timelines, milestones, notes, and exports.
• Enterprise data: Team member profiles, resource allocations, company branding assets, status reports, and capacity planning data.
• Billing: Handled by Stripe; Project Paced does not see your card details.
• Usage: Basic analytics and security telemetry.

Active subscriber data is retained for the duration of the subscription plus 30 days after cancellation. Trial accounts are deleted after 14 days of inactivity, and encrypted backups are kept for 30 days.

Access is revoked immediately and your profile and associated project data are deleted irreversibly. UK tax law requires financial records to be retained for 6 years in anonymised form.

No. We build tools, not ad profiles.

Yes. Project Paced supports data portability and erasure requests, collects only the data needed to provide the service, and uses Google Cloud infrastructure with GDPR-compliant DPAs.